Date 16. - 22.07.2017

Reglement

1. General

(1) The BIKE Transalp 2016 (the "Event") is an event organized by Delius Klasing Verlags GmbH (the " Organizer"). The Event consists of 7 individual stages ("Stages").

(2) These rules govern the terms of participation of every participant in the Event ("Participants") and are binding on them. A precondition of participation is full acceptance of these rules.

(3) The Organizer has complete discretion in respect of the Event and is entitled at any time to make decisions relating to the event, particularly to change the route, to extend or shorten to a reasonable extent the distance of the Stage for objective reasons (e.g. damage to roads) - even shortly before the Stage in question.

(4) Instructions from Event staff and uniformed forces (police, fire service, THW - technical assistance organization) must be complied with immediately and in full. In the event of non-compliance the Organiser is entitled to penalize the Participant in question (see point 22 of these rules entitled "Sanctions"). "Event Staff" and those acting on behalf of the Organiser means all those persons identified as such (e.g. marshals).

2. Eligibility - health

(1) Recreational, amateur and professional athletes are eligible to participate.

(2) Men and women are eligible to participate.

(3) Only teams consisting of two (2) eligible participants ("Team") are eligible to participate. Participation as an individual starter is not permissible.

(4) The minimum age of the participants at the start of the Event is 18 years.

(5) Only persons whose general health permits participation in the Event are eligible to participate. The Organiser strongly advises participants to undergo a medical examination by a qualified medical doctor immediately before participating in the Event. The Organiser is entitled at any time to have the health of participants assessed by a qualified medical doctor, and if he or she expresses justified concerns in respect of the physical condition of the Participant, to exclude the Participant in question from the stage or the entire Event (or the rest of it) without same grounding a legal claim by the Participant.

(6) A precondition for participation by every Participant is the presence of a confirmation of participation (see general terms and conditions of the Event) as well as a signed original declaration of liability (sent out by e-mail approximately 2 weeks before the Event).

(7) Persons banned by the BDR (German cycling association) or other national associations are ineligible to participate.

3. Equipment

(1) Only mountain bikes are permitted in the Event. Each Participant shall ensure that his or her bike is fully functional and free from defects at all times, in particular that the bike does not pose any risk for the Participant or third parties, this applies especially in respect of the brakes and other safety components. The Organiser strongly advises that the bike be examined for functionality/safety by a specialist immediately before participating in the Event.

(2) Helmets must be worn without exception at all times throughout the entire Event. Each Participant shall ensure that his or her helmet is at all times free from defects, in particular that it has not been damaged and meets the recognised DIN standard 33954, the SNELL and/or ANSI standards and is adapted to fit the Participant's head. The Organiser strongly advises that the helmet be examined for damage/safety and proper fit by a specialist immediately before participating in the Event.

(3) The event is a mountain bike event held over several days. Participants should equip themselves accordingly. This includes all-weather clothing and first aid equipment. It is recommended that tools and materials be brought along.

(4) The Organiser reserves the right to forbid the use of certain items of equipment for objective reasons. Currently the material listed below is expressly forbidden:

  • All devices mounted on the bike or worn at the body like tubes, tabs or grab handles which allow the team partner to hold on to, to drag or to shove
  • Luggage rack bags, handlebar bags or bags mounted on the front wheel. Saddle bags, seat post bags and frame bags with a volume over 2 liters
  • Water bottle from non-malleable materials such as glass, aluminium etc.
  • E-bikes and all other types of engines on the bike
  • Tandems
  • Multi-track vehicles

(5) The Organiser is entitled to have bicycles/equipment examined by an expert at any time. If this expert identifies breaches of the requirements set out above in section 3 of the rules, the Organiser is entitled to exclude the relevant Participant from the Event (or the rest of it) until the breach identified has been removed, without same grounding a legal claim by the Participant.

4. Start

(1) The official start time of the individual Stages is determined by the Organizer.

(2) Formation of the start grid in each case begins 45 minutes before the official start time of each Stage. The daily briefing for all Participants by the race management begins 15 minutes before the official start.

(3) The start opens each day no later than 15 minutes after the official start. Participants who start up to 15 minutes after the official start will be timed from the official start time. For Participants who set off more than 15 minutes after the official start time, the following applies:

  • The Participant is automatically entered in the standings with the penalty time (see section 14).
  • The Stage is not deemed to have been finished by the Participant.
  • If the Participant does race the Stage, it is done outside of the Event and at the Participant's own risk.

(4) On the first Stage the start grid is arranged according to starting numbers, which are assigned by the Organiser. From the second Stage onwards, the Teams are arranged in the starting area according to their place in the overall standings. Teams start together, i.e. both participants have the same starting position.

(5) In all Stages, the start is in the first starting area with a block starting time, i.e. all Participants in the first starting area have the same starting time. The remaining starting areas start with a net start time.

(6) The Organiser reserves the right to implement a so-called "Neutralised Start" in individual Stages. A Neutralised Start will be announced by the race management in advance at a briefing and signalled with a red light or a red flag on the roof of the race control vehicle. The following regulations apply:

  1. After the starting signal, the starting blocks start in short intervals and queue behind the race control vehicle (regular case). For traffic or track reasons the field of riders may be released time delayed in starting blocks. In this case, the race control vehicle takes control over the lead of the first starting block. The following blocks are guided by an additional vehicle, or marshal, to the racetrack on a scheduled time.
  2. The race control vehicle decides when the Stage may be cleared. Clearance is given by placing a green light or a green flag on the roof of the race control vehicle.
  3. The race control vehicle will attempt to stay in front of the lead riders even after clearance has been given. If this is not possible due to the traffic situation, the riders may overtake the race control vehicle as long as there is a green light/green flag on the roof. They will then be accompanied by an advance motorcycle rider.

5. Important rules of conduct during the Event

The Event is taking place on public streets that are not closed off, so that the following basic rules must be adhered to in particular when participating:

  1. The Participants must at all times obey the rules of the road of the respective country.
  2. Participation requires constant vigilance and mutual consideration. Care must be taken on parts of the course with blind turns, when travelling downhill Participants must always be ready to brake, and oncoming traffic should be expected.
  3. Participants must conduct themselves in a way that does not harm or endanger others or obstruct or disturb them more than is unavoidable in the circumstances.

  4. All Participants must travel on the right hand side of the road (as far right as possible) throughout the entire event. Cutting corners is not permitted. Traffic overtaking from behind should be expected.
  5. Helmets are compulsory at all times without exception for the entire duration of the event (see also the provisions on material in section 3 of the Rules).
  6. Under no circumstances may items be thrown away or permitted to fall, particularly not food packaging, bottles or drinking cups.
  7. Accompanying vehicles are not permitted on the route. In the peloton of the Stages, riding with vehicles between the official cars, i.e. the lead vehicle and the terminal vehicle is strictly prohibited.
  8. Both Participants on a Team may support each other within the rules of the road. Mechanical connections and technical aids between the two bikes (towing ropes or similar) are not allowed however.
  9. Help from other participants or third parties (other than participants) is not permitted, particularly pushing, towing and slipstreaming using external third parties or accompanying vehicles. The only exceptions to this are the provision of food, drinks, clothing or replacement part by companions standing at the side of the road. The Race management reserves the right to provide assistant- and food stations. In this case, technical support or the provision of food outside these stations is not permitted and will receive a time penalty.
  10. Slower Participants must immediately make way for those overtaking.
  11. At closed railway crossings, once the red light is lit no crossing is permitted. No time will be credited to Participants held up at closed railway crossings.
  12. Participants must repair defects alongside the route, without obstructing other Participants.
  13. During the sprint to the finish, changing course is not permitted.

6. Start numbers, leader's jersey and Participant ID

(1) Every Participant is obliged to have their start number (both Participants of a Team have the same start number) clearly visible on both their bike (handlebars) and body (on their back) throughout the entire Event. The advertising on the start numbers may not be covered or otherwise rendered unrecognisable.

(2) The overall leaders in each category must wear the leader's jersey provided by the Organiser throughout the entire Event.

(3) Every Participant must carry a Participant ID throughout the entire Event.

7. Transponder

(1) Every Participant receives a transponder during accreditation at the start location.

(2) The transponder serves to record the individual time.

(3) The Participant is responsible for ensuring that this transponder is affixed to the mountain bike or to his or her body as instructed throughout the entire Event. Otherwise the time cannot be recorded nor as a result can the standing be determined, and the following applies:

  • The Participant in question is automatically entered in the standings with the penalty time (see section 14).
  • The Stage is not deemed to have been finished by the Participant.

(4) The Transponder must be returned by every Participant to the appropriately signposted point in the finishing area of the final stage. Receipt will be confirmed there in writing. Confirmation of return should be retained by the Participant as proof.

8. Food and drink

(1) Every Participant is responsible for their own food and drink during the Stages.

(2) The Organiser will provide appropriate food at the food stations, while supplies last. However the Organiser provides no guarantee as to the availability of food and drink.

(3) These food zones will be signposted in advance advising of the distance. To receive food, each Participant must give a clear hand signal, move to the right and then carefully enter the food zone before finally coming to a stop.

(4) Participants may not be provided with food or drink from accompanying vehicles, but food, drink, articles of clothing or replacement parts may be provided from companions standing at the side of the road. Other Participants must not be obstructed in any way; the Participant who gains an advantage is responsible for breaches by the companion.

(5) The Participants undertake not to leave behind any waste so as not to adversely affect the environment.

9. Technical service

(1) The sponsors and service partners offer riders a technical service before the start, during the Stages and after the finish line.

(2) The Marshals and the supply stations along the route will have inner tubes and repair kits.

(3) Adjustment and servicing is free of charge. Maintenance is not generally carried out. Replacement parts as well as more extensive repair work must be paid for by the Participant - after the Stage if necessary. The contracting partners and contact persons are therefore the relevant sponsor and/or service partner.

(4) Participants do not have an automatic right to the technical services listed in section 9.

10. Checkpoints and minimum speeds

(1) The Organiser reserves the right to deploy checkpoints for each Stage and determine minimum passing times. The minimum passing times dependent among other things on the length of the race and the topography of the particular Stage.

(2) For Participants who do not pass the checkpoints and/or do not attain the minimum passing times at the measurement points, the following applies:

  • The Participant is automatically entered in the standings with the penalty time (see section 14).
  • The Stage is not deemed to have been finished by the Participant.
  • If the Participant does continue the Stage, it is done outside of the Event and at the Participant's own risk.

11. Sweep car

(1) Behind the last Participant there will be a so-called sweep car. The sweep car takes in Participants who are unable to continue due to exhaustion or breakdown and transports them to the finish line.

(2) If the sweep car is full, the race management will try to organise alternative transport.

12. Marshals and commissaires

(1) Compliance with these rules will be monitored during all Stages by appropriately identified marshals and so-called commissaires on motorbikes.

(2) The marshals and commissaires are authorised to immediately impose and implement sanctions for breaches of the rules. The sanctions include warnings as well as (for serious breaches) immediate expulsion from the Event (see section 19 of the rules). The choice of sanction is made by the marshals and commissaires in the proper exercise of their discretion.

(3) The instructions of the marshals and commissaires must in all circumstances be followed immediately, and if necessary the Stage immediately interrupted. An objection to a sanction imposed by the marshals may only be raised after the end of the Stage (see section 19 of the rules).

(4) In addition, every breach (regardless of whether it receives a sanction or not) will be notified by the marshals and commissaires who will submit the breach to the jury for consideration.

13. Finish line

(1) At the finish line for each Stage the Participants must ride over the contact strips in the ground.

(2) Both Participants in a Team do not have to go past the finish line at the same time. However, only the time of the slower Participant in the Team will count for the standings.

(3) Time is only measured up to the official finish time. The official finish time is determined by the Organiser. The Organiser reserves the right to postpone the finish time particularly on objective grounds such as weather conditions or for similar reasons.

(4) For Participants who do not ride over the contact strips in the ground or arrive after the official finish time, the following applies:

  • The Participant is automatically entered in the standings with the penalty time (see section 14).
  • The Stage is not deemed to have been finished by the Participant.

14. Overall Rankings

(1) Only so-called team standings will apply. There are no individual standings.

(2) The time (and penalty time, if applicable) of the slower Participant of the Team only will be recorded after each Stage in the team standings ("Team Time"). The respective team times of a Team will be added as part of the overall rankings to an overall time (" Overall Time").

(3) There are 5 different categories in the overall rankings ("Categories"). The Team with the lowest Tour Time in its category wins that Category. :

  1. Men
  2. Women
  3. Mixed (Teams consisting of one male and one female participant)
  4. Masters (Men; the sum total of the ages of both participants must be 80 years and over)
  5. Grand Masters (Men; the sum total of the ages of both participants must be 100 years and over)

The deadline for determining the age group in each case is the day of the first Stage. Only full years will be added on the deadline, therefore it makes no difference if a Participant is exactly 40 years old on the day or 40 years, 11 months and 29 days. In both cases 40 years will be added to the sum total.

(4) If a Participant is carrying a "Penalty Time" under the above rules, this means the maximum race time (starting signal to the official finish line) plus a time penalty of 60 minutes.

15. U23 classification

The U23 classification is for all riders who are in the age group of 1994 and younger than 23 years old are allowed to start. This is an individual competition, no team standing. However, each stage has to be finished in the team. Scored will be only the participants who finished all stages regularly.

16. Attack classification

The Attack classification awards daily the driver who made the biggest improvement on that day – from the second stage on. Scored will be only those participants who finished all stages regularly until then.

17. Award ceremony

(1) Overall rankings: the first-, second- and third-placed drivers in all 5 categories of the daily classification as well as the overall leaders in all 5 categories are awarded at the daily award ceremony (handover of the leader’s jerseys). Furthermore, the second- and third- placed drivers of the overall rankings are also awarded at the final award ceremony. The participation in the award ceremony is mandatory, otherwise a penalty time of 5 minutes will be inflicted. (Non-attendance is permitted with presenting a good reason at the race office; the race management makes the final decision).

(2) Special scoring: in addition, the daily leaders of the U23, Enduro and Mountain classifications as well as the leading team of the Attack classification will get the corresponding leader jerseys at the daily award ceremony. In case of not participating, the jersey will not be handed over.

18. Prematurely ending a Stage or the entire Event

(1) Teams or individual Participants who end a Stage prematurely must sign out immediately with the Organiser on site (race officer or checkpoint) or using the emergency phone number printed on the Participant ID. For Teams or Participants who do not sign out at the race office or check points or use the telephone number provided, the Organiser will launch a search party at the expense of the Participant.

(2) Participants who are picked up by the sweep car will be automatically signed out by Event staff. The same applies to Participants who do not achieve the minimum passing times; the race office will be informed immediately of whether the Participant in question was picked up by the sweep car (or if they had to be transported in some other way) or if the Participant decided to complete the Stage at his or her own risk outside of the Event.

(3) Anyone who wishes to end the overall Event prematurely must also sign out in the race office, hand back the transponder and where necessary cancel the booked rooms. Each person is responsible for his or her own return journey. The local tourist offices are very helpful in this regard.

19. Finishers

Every finisher receives a so-called finisher's jersey and a finisher’s medal. A "Finisher" is anyone who completes all seven (7) Stages in accordance with the rules. The size given during registration for the finisher's jersey is binding.

20. Doping

(1) Any form of doping is strictly forbidden. Doping is anything which is deemed doping under the WADA code ( www.wada-ama.org) at the start of the event.

(2) The Organiser is entitled to carry out doping tests before the Event (as part of accreditation). This also includes taking blood samples, provided these are carried out by a qualified doctor. The testing will be carried out in an appropriately qualified laboratory.

(3) Every doping breach will lead without exception to the immediate expulsion of the Participant, without same grounding a legal claim by the Participant. A doping breach means a positive finding of doping by the testing laboratory; no so-called B sample is required.

(5) Participants who refuse doping tests by the Organiser will be expelled from the Event, without same grounding a legal claim by the Participant.

(6) Additional rights of the Organiser in respect of doping breaches by Participants are reserved.

21. Jury and protest

(1) The Organiser shall create a jury ("Jury") for every Event. The Jury consists of three (3) members chosen at the Organiser's discretion (generally race manager, head of the organising committee, head of timekeeping).

(2) The Jury decides on breaches of rules and protests notified to it (e.g. by marshals or commissaires). "Protests" are breaches of the rules notified by Participants from other Teams or complaints by Participants against the actions (e.g. sanctions) of Event staff. Protests must be submitted no later than one (1) our after the finish time in the race office and set out in writing, if necessary with reference to documentary evidence (e.g. witnesses) The fee for lodging a Protest is 50€ and must be paid with the submission of the Protest. The Protest fee remains with the Organiser if the Protest is rejected, otherwise it is returned immediately.

(3) The Jury deliberates and decides on breaches of rules and Protests taking into consideration all the relevant circumstances. The decision, particularly to impose sanctions, is made at the discretion of the Jury. The Jury in doing so is entitled to increase sanctions already imposed or to set aside sanctions already imposed or supplement them with additional sanctions.

(4) The Jury deliberates in private in the absence of the Participant involved. The decisions of the Jury are binding, there is no legal remedy against a decision of the Jury.

(5) The decision is notified to the Participant no later than at the start of the next Stage and/or at the end of the Event up until the announcement of the standings.

22. Sanctions

(1) The Jury is entitled to impose penalties for breaches of these rules.

(2) Participants who have already been sanctioned ride for the rest of the Event (i.e. the current and all subsequent Stages) on " Probation". Sanctioned Participants who receive another penalty may be expelled immediately from the Event.

(3) The following list of penalties is not exhaustive. The Jury is entitled to impose penalties and/or sanctions for breaches of the rules other than the following penalties/sanctions. The decision of the Jury whether to impose a penalty, and if so at what level (e.g. length of the time penalty), is made at the Jury's sole discretion.

Minor offences Penalty
At start grid with a bike that breaches the rules, technical defect in equipment Forbidden to start until rectified
Rear and handlebar numbers not attached legibly Warning
Wrong position in the start grid Warning and time penalty
Dangerous / aggressive riding Warning and penalty time orexpulsion from the Event
Not wearing or taking off helmet along the route Expulsion from the Event
Intentional obstruction of a Participant, gross lack of sportsmanship Warning and time penalty
Conduct in breach of the rules, insulting, threatening or improper behaviour Expulsion from the Event
Attempting to be classified without having finished the entire route Expulsion from the Event
Attaching a Participant to a vehicle Warning and time penalty
Mechanical assistance which breaches the rules Warning and time penalty
Doping Expulsion from the Event
Non-compliance with the rules of the road Warning and time penalty or Ex-pulsion from the Event
Failure to comply with the instructions of race management, marshals, com-missaires etc. Expulsion from the Event
Pollution of the environment, littering (rubbish, water bottles etc.) Warning and time penalty
Failure to wear leader's jersey Warning and time penalty
Vehicle accompanying the Participant holding up the Event Warning and time penalty

23. Image rights

(1) The Organizer is entitled to take photographs and video of the Participants or have them taken as part of the Event and to use, and especially to publish and/or edit these - subject to subsection (2) - without limitation as to time, location or content on TV, the internet, in printed materials, on any known or future medium, including for advertising purposes, without any time limits and free of charge, i.e. no payment or damages is required to be paid in respect of same. This includes in particular the right to grant third parties (e.g. sponsors of the Event) the right of use.

(2) Expressly not included is the use of individual Participants (or a group) in such a way that the focus is on the Participant(s) in question rather than the Event or participation in the Event. Such use requires prior approval by the Participants in question.

(3) The Participant agrees that the personal data obtained may be passed on to third parties for the purposes of timekeeping, drawing up the lists of results and putting these lists on the internet.

(4) The Participant agrees to the publication of his or her surname, forename, year of birth, residence, Team name, start number and result (placing and times) in all media relevant to the Event (list of Participants, list of results etc.).

(5) The Participant may object to the disclosure and publication of his or her personal details by contacting the Organiser in writing, by phone or e-mail.

24. Liability of the Organiser

(1) The liability of the Organiser is limited as follows:

  1. The liability of the Organiser for loss or damage resulting from fatal or personal injuries caused by negligent or deliberate breach of duty by the Organiser or a legally authorised representative or agent is not limited in terms of either its merits or the sum involved.
  2. For other loss or damage resulting from deliberate or grossly negligent breach of duty by the Organiser or a legally authorised representative or agent, the liability of the Organiser is likewise not limited in terms of either its merits or the sum involved.
  3. The Organiser is not liable for loss or damage resulting from negligent breach of duty by the Organiser or a legally authorised representative or agent unless the damages result from a breach of a material contractual duty. Liability for damages for breach of a material contractual duty is however limited to compensation for foreseeable, typical loss at the time the contract was entered into. "Material contractual duties" are those the fulfillment of which enables the proper execution of the contract in the first place and compliance with which is regularly relied upon.

(2) The Participant is therefore expressly notified that the Organiser and its legally authorised representatives and agents are not liable for loss or damage for which they are not responsible. This applies for example to loss or damage caused by improper conduct/riding errors by other riders or the fact that Participants are prevented from participating in full or in part due to statutory provisions and/or official orders.

(3) This limitation of liability also applies expressly to lost or missing items, articles of clothing and items of equipment and damage to bikes occasioned during transportation.

25. Liability of the Participant and indemnity

(1) The Participant is once more expressly reminded that he or she is liable for damage to the Organizer or third parties (e.g. other riders) to an unlimited extent if the Participant is responsible for same, e.g. the Participant is charged with acting deliberately or negligently. The Organizer recommends that Participants obtain a policy of public liability insurance for events such as these.

(2) The Participant hereby undertakes to indemnify the Organiser and/or third parties engaged by the Organiser ("Indemnified Parties") in full in respect of all third party claims as soon as so requested and to pay the costs claimed as against the Indemnified Parties in respect of the loss or damage caused by the Participant and all costs incurred in this regard (including legal defense).

Dated: 29.09.2015